Non-profit Organization CPA Columbus Ohio
Maximize your missions with accounting and financial services tailored for nonprofit organizations
Nonprofit CPA Services
Running a nonprofit entity is a demanding endeavor, as it involves juggling multiple responsibilities and fulfilling the organization’s mission while operating with limited resources. Amidst these challenges, accounting and taxation add another layer of complexity. Nonprofit accounting requires adherence to specific rules and regulations, including proper financial reporting, tracking of restricted funds, and compliance with tax-exempt status requirements. Navigating through these complexities can be overwhelming for nonprofit leaders and staff who may not have specialized accounting knowledge or the time to dedicate to these intricate tasks.
- We will handle the entire process of accounting, including setting up Quickbooks, maintaining your chart of accounts, and managing your expenses and taxes.
- We will proactively advise you on the best ways to get tax deductions.
- By utilizing our comprehensive accounting techniques, you will be equipped with valuable data that can facilitate making informed business decisions. This will enable you to navigate strategic choices with ease, such as allocating funds across programs and balancing administrative expenses.
- With our deep expertise in nonprofit accounting principles, we can offer you a comprehensive analysis of your financial performance, including revenue, sustainability, and key metrics. This valuable insight will empower your nonprofit organization to strategically allocate resources and expand your impact in the community.
Managing your Non-Profit organization’s finances with Hogan CPA, a QuickBooks ProAdvisor
QuickBooks offers valuable features that can greatly assist nonprofit organizations with donor and grant management. With QuickBooks, nonprofits can efficiently track and manage their donor base, including contact information, donation history, and contribution details. This allows organizations to easily generate acknowledgment letters, provide timely donor recognition, and maintain positive relationships with supporters. QuickBooks enables nonprofits to track grants and associated expenses, ensuring accurate and transparent reporting to grantors.
The ability to assign transactions to specific grants and track their utilization simplifies grant management and helps organizations demonstrate compliance with grant requirements. QuickBooks’ robust reporting capabilities further enhance donor and grant management by providing insights into fundraising performance, donor trends, and grant expenditure. By leveraging QuickBooks for donor and grant management, nonprofits can streamline operations, foster stronger donor relationships, ensure proper stewardship of funds, and effectively meet reporting obligations.
2. Tax Management
With accurate income and expense tracking, nonprofits can easily identify taxable income and deductible expenses. Nonprofit-specific tax reporting features simplify tax preparation, including Form 990 for tax-exempt organizations. QuickBooks efficiently manages donor contributions, substantiating tax deductions and generating necessary documentation. Expense allocation for grants and programs ensures compliance and maximizes deductions. Integration with tax software streamlines data transfer, improving accuracy.
Financial reports generated by QuickBooks aid in tax filings, while reminders and notifications help meet deadlines and compliance requirements. By utilizing QuickBooks, nonprofits streamline tax management, maintain accurate records, and ensure compliance with nonprofit tax regulations.
3. Empower Your Transparency
QuickBooks generates accurate and detailed financial reports, making it easier for nonprofit organizations to provide transparent financial information to stakeholders, board members, donors, and grantors. These reports include balance sheets, income statements, cash flow statements, and customized reports as needed.
Why Choose a CPA Specializing in the Nonprofit Industry?
Accounting for a non-profit organization requires specialized knowledge and expertise to accurately track, measure, and report the organization’s financial performance. The unique characteristics of the non-profit industry make it more complex than accounting for other businesses. Some of the unique accounting challenges include:
Knowledge of Nonprofit Accounting Rules
Accountants specialized in the nonprofit industry possess in-depth knowledge of the specific accounting rules, regulations, and reporting requirements that apply to nonprofits. They understand the nuances of fund accounting, restricted funds, program-specific expenses, and compliance with nonprofit financial standards, ensuring accurate and compliant financial reporting.
Expertise in Nonprofit Taxation
Nonprofit accountants are well-versed in the unique tax considerations and exemptions applicable to nonprofit organizations. They can navigate complex tax regulations, maximize tax benefits, and ensure compliance with nonprofit tax obligations, such as filing for tax-exempt status, managing unrelated business income, and properly reporting contributions.
Grant Management and Reporting
Nonprofit accountants understand the intricacies of grant management, including tracking, reporting, and compliance with grant requirements. They can help nonprofits properly allocate expenses, maintain grant records, and generate accurate financial reports for grantors, ensuring accountability and transparency.
Financial Stewardship and Oversight
we provide valuable financial stewardship and oversight. They can assist with budgeting, financial planning, and forecasting, helping nonprofits make informed decisions to maximize resources and achieve their mission. Their expertise ensures proper financial controls, risk management, and adherence to ethical financial practices.
Nonprofit-Specific Financial Analysis
We can provide tailored financial analysis and insights specific to nonprofit organizations. They can help interpret financial statements, identify key performance indicators, assess sustainability, and guide strategic decision-making based on the unique financial aspects of nonprofits.
Compliance and Governance
We understand the importance of compliance with legal and regulatory requirements governing nonprofits. We can help ensure proper governance, financial transparency, and adherence to accounting standards. Their expertise in nonprofit accounting safeguards against errors, misstatements, and potential legal and reputational risks.
Industry Network and Insights
We have a network of contacts and resources specific to nonprofits. We stay updated on industry trends, best practices, and changes in regulations that can impact nonprofit financial management.
By hiring an accountant specializing in the nonprofit industry, organizations can benefit from their deep understanding of nonprofit accounting rules, expertise in nonprofit taxation, grant management proficiency, financial stewardship, and industry-specific insights. This specialized knowledge and experience contribute to accurate financial reporting, regulatory compliance, effective financial management, and the overall success of nonprofit organizations.
Tax Planning and Entity Guidance for Nonprofits
We understand that you have a plethora of responsibilities to manage, including community engagement, public relations, and stakeholder engagement. No matter the structure of your organization, we can help you plan and save taxes. Here are a few of the tax deductions that you may be eligible to claim:
Nonprofit organizations can deduct charitable contributions made by individuals, corporations, or other entities that support their mission. Donors must receive proper acknowledgment and documentation from the nonprofit to claim the deduction.
If volunteers incur expenses directly related to their volunteer work for the nonprofit, such as mileage or travel expenses, the organization may be able to deduct or reimburse these expenses. It is crucial to follow IRS guidelines and documentation requirements for volunteer expense deductions.
Nonprofits are generally exempt from paying federal unemployment taxes (FUTA) but may still be required to pay state unemployment taxes (SUTA). Additionally, certain exemptions and credits are available for Social Security, Medicare, and federal income tax withholding on wages paid to employees.
Office Expenses and Supplies:
Nonprofits can deduct expenses related to office supplies, rent, utilities, and other necessary business expenses. It is important to maintain proper documentation and records to substantiate these deductions.
Expenses directly related to the nonprofit’s programs and activities can be deducted. This includes costs for materials, supplies, travel, and other expenses incurred in delivering the organization’s services.
Nonprofits can claim depreciation deductions for the wear and tear or obsolescence of assets used in their operations, such as vehicles, equipment, or buildings. Depreciation deductions are usually spread over the useful life of the asset.
Additionally, you can save on taxes with the strategy for forming a a tax exempt entity. Some of your options include:
Ohio Nonprofit Corporation:
Nonprofit organizations can form as Ohio nonprofit corporations by filing the necessary documents with the Ohio Secretary of State. Once approved, these corporations can apply for tax-exempt status at both the state and federal levels, typically under 501(c)(3) or other applicable sections of the Internal Revenue Code.
Ohio Charitable Trust:
Nonprofits can also establish charitable trusts in Ohio to hold and manage their assets for charitable purposes. Charitable trusts can qualify for tax-exempt status, allowing nonprofits to save on certain taxes.
Ohio Unincorporated Association:
Nonprofits may operate as unincorporated associations in Ohio, forming through an agreement or bylaws among their members. While unincorporated associations do not have a separate legal existence, they can still pursue tax-exempt status by meeting the requirements outlined by the Ohio Department of Taxation and the Internal Revenue Service (IRS).
By forming as tax-exempt entities in Ohio, nonprofits can benefit from exemptions on state income taxes, sales taxes, and property taxes, among others.
Nonprofit Organization Accounting Services with Hogan CPA
At Hogan CPA Financial Services, we understand the unique needs of nonprofit organizations, and we are here to support you in optimizing your time and resources. Our team can handle all your accounting, tax planning, and tax management requirements, freeing you up to focus on what truly matters – advancing your mission and serving your community.
Financial Management and bookkeeping
Proper financial management, including accurate bookkeeping, record-keeping, and documentation, is crucial for tax compliance. Nonprofits should maintain transparent and organized financial records that support their income, expenses, and transactions. This will also allow for donor acknowledgment and gift substantiation for the value of any goods or services received in return for the donation.
Nonprofit Reporting and Filing Requirements
Nonprofits must fulfill various reporting and filing obligations, such as submitting annual information returns (e.g., Form 990) to the IRS. Timely and accurate completion of these forms is essential to demonstrate compliance with tax regulations.
Employment Taxes and Payroll Compliance
Nonprofits with employees must comply with employment tax obligations, such as withholding and remitting payroll taxes, reporting employee wages, and providing necessary tax forms (e.g., Form W-2) to employees. Proper classification of workers as employees or independent contractors is also crucial.
How we help non-profit organization CPA
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We can assist you in growing and expanding your nonprofit organization. Speak directly with our nonprofit accountants to explore how we can provide better support for your tax and accounting needs. Whether it’s tax planning or other financial services, we’re here to help. Click the button below to call us or fill out our form to request an appointment via email, and we’ll arrange a time that suits your schedule.
See our Frequently Asked Questions below for commonly asked questions about our nonprofit CPA services.
Non-profit Organization CPA FAQs
The difference between in accounting practices lies in their underlying goals, financial reporting requirements, and focus on generating and allocating resources. Here are some key distinctions:
For-profit organizations aim to generate profits and maximize shareholder value. Their primary objective is financial gain.
Nonprofit organizations exist to serve a specific mission or purpose, such as advancing a charitable cause, promoting education, or supporting community development.
For-profit accounting focuses on profitability, revenue growth, and shareholder returns. Key financial metrics include profitability ratios, return on investment, and earnings per share.
Nonprofit accounting prioritizes metrics like program efficiency, fundraising effectiveness, and mission impact.
For-profit entities primarily generate revenue from sales of goods or services to customers.
Nonprofits rely on a mix of revenue sources including donations, grants, fundraising events, and program service fees. Each revenue source may have specific accounting and reporting requirements.
For-profit organizations generally follow the Generally Accepted Accounting Principles (GAAP) or International Financial Reporting Standards (IFRS) for financial reporting.
Nonprofit organizations often follow the Financial Accounting Standards Board (FASB) guidelines, specifically the Financial Accounting Standards for Not-for-Profit Entities (FASB NFP). These guidelines address unique aspects of nonprofit accounting, such as contributions, grants, and fund accounting.
For-profit companies are subject to income tax on their profits.
Nonprofits can qualify for tax-exempt status, which allows them to be exempt from paying income tax on qualifying revenue. Nonprofits must meet specific criteria and comply with regulations to obtain and maintain tax-exempt status.
Governance and Oversight
For-profit entities are governed by a board of directors or shareholders who aim to maximize profits and make decisions in the best interest of shareholders.
Nonprofits are typically governed by a board of directors who oversee the organization’s mission, ensure compliance, and provide strategic guidance.
While there are distinct differences, it’s worth noting that some principles of accounting, such as the basics of recording transactions, financial statements, and internal controls, are applicable to both for-profit and nonprofit organizations. However, the focus, goals, and specific accounting practices may vary based on the organization’s profit orientation and its commitment to fulfilling a specific mission.
Nonprofit organizations can be exempt from paying income taxes if they meet certain requirements outlined by the Internal Revenue Service (IRS) in the United States. The most common type of tax-exempt status for nonprofits is 501(c)(3) status, which is granted to organizations that are organized and operated exclusively for religious, charitable, scientific, educational, or other specific purposes.
To obtain and maintain 501(c)(3) tax-exempt status, nonprofit organizations must meet the following criteria:
- Organizational Purpose – The organization must have a specific purpose that falls within the designated categories mentioned above. Its activities should primarily focus on fulfilling this purpose and providing public benefit.
- Nonprofit Distribution – The organization’s earnings and assets cannot be distributed to individuals or private shareholders. Any surplus funds must be used to further the organization’s exempt purpose and cannot be used for personal gain.
- Prohibited Political and Legislative Activities – While nonprofits are allowed to engage in some lobbying activities related to their exempt purpose, they must refrain from engaging in excessive political campaign activities or endorsing specific candidates.
- Annual Reporting – Nonprofits must file annual information returns with the IRS, typically Form 990, to provide details about their activities, finances, governance, and compliance.
It’s important to note that while most nonprofits with 501(c)(3) status are exempt from federal income taxes, they may still be subject to certain taxes such as unrelated business income tax (UBIT) if they generate income from activities not substantially related to their exempt purpose.
Form 990 is an annual information return that tax-exempt organizations, including most nonprofits, are required to file with the IRS. It provides details about the organization’s activities, finances, governance, and compliance. The due date for Form 990 varies depending on the organization’s fiscal year, but it is typically due on the 15th day of the fifth month after the fiscal year ends.
Yes, nonprofit organizations can receive tax-deductible contributions from donors. When individuals or entities make donations to eligible nonprofit organizations, they may be able to claim a tax deduction for their charitable contributions on their personal or business tax returns, subject to certain rules and limitations.
To qualify for tax-deductible contributions, nonprofit organizations generally need to meet the following criteria:
- 501(c)(3) Status – Nonprofits must have obtained tax-exempt status under section 501(c)(3) of the Internal Revenue Code. This status is granted by the IRS to organizations that are organized and operated exclusively for charitable, educational, scientific, religious, or other specific purposes.
- Charitable Purpose– Nonprofits must have a charitable purpose that falls within the designated categories mentioned above. Their activities should primarily focus on providing public benefit and serving the community.
- Substantiation and Acknowledgment – Donors must receive proper acknowledgment and substantiation from the nonprofit organization for their contributions. This typically includes a written acknowledgement stating the amount of the donation and confirming that no goods or services were provided in exchange for the contribution, or providing the required documentation for any goods or services received by the donor.
- IRS Guidelines and Limits – There are certain guidelines and limits on the amount of tax-deductible contributions that donors can claim. The IRS sets specific rules regarding the deductibility of charitable contributions, including thresholds for itemized deductions and limitations on the percentage of adjusted gross income that can be claimed as deductions.
It is vital for both nonprofit organizations and donors to understand and comply with the tax rules and regulations governing tax-deductible contributions. Nonprofits should provide proper acknowledgment and substantiation to donors, and donors should consult with tax professionals or refer to IRS guidelines (such as IRS Publication 526) to determine the specific rules and limitations regarding their deductible contributions.
Unrelated business income refers to income generated by a nonprofits from activities that are not substantially related to its tax-exempt purpose. Nonprofits are required to pay unrelated business income tax (UBIT) on such income, calculated and reported on Form 990-T.
Nonprofits can engage in limited lobbying activities, however, certain restrictions and limitations apply. The IRS provides guidelines for permissible lobbying activities for tax-exempt organizations. Engaging in political campaign activities to support or oppose specific candidates for public office can jeopardize a nonprofit’s tax-exempt status.
Generally, the organization cannot claim tax deductions for volunteer expenses incurred by individuals who volunteer their time and services. The IRS considers the value of volunteer services to be non-deductible because they are not considered a monetary expense. Volunteers are not considered employees of the nonprofit, and their services are provided willingly and without expectation of compensation.
However, it’s important to note that individual volunteers may be eligible to claim deductions for certain unreimbursed expenses they incur while performing volunteer work. These deductions are claimed on the volunteer’s personal tax returns, subject to specific IRS guidelines and limitations.
For volunteers to potentially claim deductions, the following conditions must be met:
- The expenses must be directly related to volunteer work – The expenses must be incurred while performing services for the nonprofit organization, and they must have a direct connection to the volunteer activities.
- The expenses must be unreimbursed – The volunteer cannot have been reimbursed for the expenses by the nonprofit organization or any other party.
- The expenses must be necessary and reasonable – The expenses must be necessary for carrying out the volunteer services and considered reasonable in relation to the nature of the services provided.
Common examples of eligible volunteer expenses that may be deductible for individual volunteers include transportation costs, purchasing supplies or materials used in volunteer activities, and certain uniform costs required for the volunteer role.
It is important for individual volunteers to maintain proper records and documentation of their volunteer-related expenses, including receipts, mileage logs, and any other relevant documentation. They should consult with tax professionals or refer to IRS guidelines (such as IRS Publication 526) to determine the specific rules and limitations regarding deductions for volunteer expenses.
Losing tax-exempt status can have significant consequences for a nonprofit organization. Here are some of the potential ramifications:
- Tax Liability – If a nonprofit loses its tax-exempt status, it becomes liable for federal and state income taxes on its earnings. This means the organization must pay taxes on its net income at the applicable corporate tax rates. The tax liability can significantly reduce the organization’s available funds for its programs and operations.
- Donor Confidence – Tax-exempt status provides credibility and trustworthiness to donors, as it assures them that their contributions are being used for charitable purposes. Losing tax-exempt status can undermine donor confidence, potentially leading to a decrease in financial support and difficulty in fundraising efforts.
- Donor Deductibility – Contributions made to a nonprofit that has lost its tax-exempt status may no longer be tax-deductible for donors. This can discourage individuals and businesses from making donations, as they may not receive the tax benefits associated with their charitable giving.
- Grant Eligibility – Many foundations, government agencies, and other grant-making organizations require grantees to have tax-exempt status. Losing tax-exempt status may disqualify a nonprofit from receiving certain grants and funding opportunities, limiting its access to financial resources.
- Reporting and Compliance – Tax-exempt organizations have specific reporting requirements, such as filing annual information returns (e.g., Form 990) with the IRS. Losing tax-exempt status relieves the organization of these reporting obligations. However, it may still be required to fulfill any outstanding reporting obligations before the revocation of its tax-exempt status.
- Reinstatement Challenges – If a nonprofit wishes to regain tax-exempt status after losing it, it may face challenges. The organization will need to reapply for tax-exempt status, demonstrate compliance with the requirements, and potentially pay penalties or fees associated with the reinstatement process.
It is crucial for nonprofits to understand and maintain compliance with the regulations and requirements for maintaining tax-exempt status. Regularly reviewing and fulfilling reporting obligations, adhering to the nonprofit’s exempt purpose, and seeking guidance from tax professionals or legal experts specializing in nonprofit taxation can help prevent the loss of tax-exempt status and mitigate potential consequences.
In general, nonprofit board members are not personally liable for the organization’s tax debts, however, there are certain situations they can be:
- Trust Fund Taxes: Board members can be held personally liable for unpaid trust fund taxes, such as payroll taxes (e.g., withheld income taxes, Social Security taxes, Medicare taxes) that were withheld from employees’ wages but not remitted to the government. The IRS can pursue individual board members and other responsible persons for the unpaid trust fund taxes.
- Fraud or Misconduct: If board members engage in fraudulent or illegal activities that result in tax evasion or other financial wrongdoing, they can be held personally liable for the organization’s tax debts or face civil and criminal penalties.
Piercing the Corporate Veil: In certain cases, courts may “pierce the corporate veil” and hold individual board members personally liable for the organization’s debts and obligations. This typically happens when there is evidence of commingling of personal and organizational funds, improper financial practices, or if the organization is found to be operating as a sham or alter ego of the individuals involved.
Yes, Ohio nonprofits may be eligible for property tax exemptions, subject to certain requirements and qualifications set by the state.
- Charitable Organizations: Nonprofit organizations engaged in charitable activities, such as relief of poverty, advancement of education, promotion of health, and other beneficial purposes, may qualify for property tax exemptions in Ohio. These exemptions recognize the public benefit provided by charitable organizations and support their mission.
- Religious Organizations: Religious organizations, including churches, temples, mosques, and synagogues, are typically eligible for property tax exemptions in Ohio. The state acknowledges the importance of religious institutions and the role they play in serving their communities.
- Educational Institutions: Nonprofit educational institutions, such as schools, colleges, and universities, may be eligible for property tax exemptions in Ohio. These exemptions recognize the public benefit of education and support institutions that contribute to the advancement of knowledge.
- Healthcare Providers: Nonprofit hospitals, clinics, and healthcare organizations that provide essential medical services may qualify for property tax exemptions in Ohio. These exemptions acknowledge the important role of healthcare providers in promoting public health and welfare.
- Charitable and Cultural Institutions: Nonprofit museums, libraries, historical societies, and other charitable and cultural organizations may also be eligible for property tax exemptions in Ohio. These exemptions recognize the public benefit derived from preserving and sharing art, history, and culture.
It’s important for nonprofit organizations in Ohio to understand the specific eligibility requirements and application processes for property tax exemptions. The Ohio Department of Taxation and local taxing authorities provide guidelines and regulations for nonprofit property tax exemptions.
Nonprofits seeking property tax exemptions in Ohio are generally required to apply with the local county auditor’s office and provide supporting documentation and evidence of their nonprofit status, charitable activities, and proper use of the property. Periodic reviews or reporting may be necessary to maintain the exemption.
Revenue-generating activities can impact nonprofits in these manners:
- Exempt Purpose: Nonprofits must ensure that the revenue-generating activities are substantially related to their tax-exempt purpose. If the activities are directly related to their mission, the income generated may be exempt from taxation.
- Unrelated Business Income Tax (UBIT): If a nonprofit engages in activities that are not substantially related to its exempt purpose, the income generated may be subject to unrelated business income tax (UBIT). UBIT is a tax on income from unrelated business activities and is meant to level the playing field with for-profit businesses. Nonprofits are required to file Form 990-T to report and pay UBIT, if applicable.
- Exceptions and Exclusions: There are certain exceptions and exclusions to UBIT. For example, income generated from volunteer efforts, donated merchandise, or from the sale of donated goods may be exempt from UBIT. Nonprofits should carefully analyze their activities and consult with tax professionals to determine if any exceptions or exclusions apply.
- Deductibility of Expenses: Nonprofits can generally deduct expenses directly related to their revenue-generating activities. These deductions can help offset the taxable income and reduce the tax liability associated with the activities.
- Reporting and Compliance: Nonprofits engaging in revenue-generating activities may have additional reporting and compliance requirements. They need to properly track and document their income and expenses related to these activities to ensure accurate reporting on their annual tax returns, such as Form 990.
It is important for nonprofits to carefully evaluate the tax implications of their revenue-generating activities and consult with tax professionals or accountants familiar with nonprofit taxation. By understanding and complying with the tax rules and regulations, nonprofits can effectively manage their tax obligations and ensure tax compliance.
At Hogan CPA Services, we understand that nonprofit organizations come in various forms, each with its unique mission and purpose. That’s why we are committed to serving all types of nonprofit organizations, including charities, religious institutions, educational institutions, healthcare providers, cultural organizations, and more. Whether you are a small community-based organization or a large national nonprofit, we have the expertise and experience to cater to your specific needs.
Our dedicated team of professionals is well-versed in the intricacies of nonprofit accounting, taxation, and financial management. We work closely with nonprofit leaders to ensure compliance with regulatory requirements, provide strategic financial guidance, and optimize tax benefits. With Hogan CPA Services, you can trust that your nonprofit organization will receive personalized and comprehensive accounting services tailored to your unique mission and goals.